Job Description

Development/Special Events coordinator

Responsible for coordinating fundraising, development and special events for Tibbits

Capital Campaign: Manage Tibbits Opera Foundation’s restoration campaign

• Work effectively with campaign cabinet, committees, staff and volunteers to accomplish daily campaign tasks and overall goals of campaign
• Develop and expand current campaign strategies into a comprehensive work plan with time lines
• Implement the plan, maintaining communication and involvement of volunteers
• Assist in the development and recruitment of volunteers for the capital campaign
• Support, train, motivate and encourage campaign solicitors
• Manage database, campaign financial reports, recognition, and donor relations
• Work with marketing committee to conduct special events and coordinate marketing, presentation and training materials
• Explore and develop government, foundation and private granting opportunities

Special Events

• Coordinate current and develop new special events for fundraising and recognition
• Work with Special Events committees to develop and carry out events including annual auction, golf outing, and other events as they arise
• Maintain all task lists, data bases and budgets related to events
• Coordinate creation of marketing and advertising materials for the events

Fund Development:

• Cultivate, build and strengthen relationships with individuals, businesses, foundations and government agencies to expand funding opportunities
• Assure that appropriate recognition and acknowledgment is given to all donors
• Maintain communication with present, past and potential donors to attract ongoing funding
• Coordinate planned giving program
• Coordinate marketing and public relations efforts with that of the programming and general efforts to build a positive image of the Foundation
• Explore and develop new funding sources including government, foundation and private grantors to support operations and assist programming
• Work with Executive Director on grant writing and soliciting event sponsorships

Customer service:

• Assist anyone who comes into contact with Tibbits Opera Foundation at their level of expectation or higher.
• Foster a sense of pride in the theatre that promotes customer service throughout the organization
• Assure that staff and volunteers also promote the overall mission and work of the Tibbits Opera Foundation and Arts Council   
• Assure each donor’s recognition desires are addressed and conducted properly
• Work cooperatively with the community
• Confer with community and industry leaders to promote, support, and expand the theatre and its activites

Board Support:

• Make written and oral reports/recommendations to the board concerning development activities
• Serve as staff representative on Capital Campaign and Special Events committees

Other: Handle all other tasks as assigned by the Executive Director. Anything not covered by this description, is the responsibility of the employee to ask.

Work Conditions:

Works mainly in office area, but sometimes in the theatre, its premises, and the community 

Involved with community members, staff, visitors, etc. under all conditions and circumstances

Subject to frequent interruptions

Physical/Emotional Requirements:

Able to communicate effectively with the public

Able to plan workflow, handle multiple tasks simultaneously, and meet deadlines

Able to work independently, take initiative and solve problems, and work collaboratively

Able to cope with mental and emotional stress

May need the ability to lift and carry files and materials weighing up to 10 pounds

Critical Aspects for Success:

Confidentiality is critical.  All concerns must be managed carefully and donor and volunteer concerns will be kept within the office.

Self-initiative and creative problem solving are important.

Assist in planning and brainstorming opportunities to serve Tibbits more effectively.

Strive to project a positive, professional image of Tibbits Opera Foundation and Arts Council.